Space and Property Management

About us

The Space and Property Management Division is a small team which is responsible for ensuring the best use of space within the University.  To do this we have an Asset Manager who looks after the lease and sale of property and a Property Data Officer who is responsible for maintaining the MICAD database.  The service also maintains a detailed and accurate record of space usage in the University through the MICAD Intranet Property Register Database.  It is essential that the University supplies accurate data on space use as MICAD is used to generate Estates Management Statistics (EMS) reports to HESA and Transparent Approach to Costing (TRAC) reports to HEFCE which directly affect the University's funding from the Government. 

Space Allocation Principles

University space is managed according to the space allocation principles  approved by the University Estates & Infrastructure Strategy Committee.

Requests for new space should be discussed with the Sarah Peacock, the Head of Space Management, pictured left, contact details right, who will also inform you of any deadlines that need to be met.

For requests for space by student societies for events other than those held in the Percy Gee please download and complete this form  and return it by email to the Asset Manager.

What we do

We will:  

• Maintain an accurate record of the space and space use within the University through the MICAD Intranet Property Register database.
• Conduct an annual space survey.
• Provide a responsive service to requests to space.
• Work with customers to develop an awareness of the importance of efficient space utilisation.
• Provide customers with information on space use within their department.
• Allocate room numbers as required using the room numbering procedure.

What we need you to do

For us to maintain this level of standard you will need to:

• Provide a space management liaison contact for your department.
• Inform the Property Data Management Officer of any changes to use of space within your department.
• Complete the Annual Space Survey as requested.
• Follow the agreed procedures for requests for space, taking particular note of deadlines.

Service Availability

This is a core service available year round.

Service Charges

There is no charge to academic or corporate service departments for this service.