Retrieval Service

The University houses many items that are not available on the open shelves. These include:

If you wish to use any of these items we provide a retrieval service. This is not an on-demand service and you are advised to request items in advance of when you wish to consult them. Retrieval times in vacations are subject to the Library being open. Please check our opening hours in advance.

Identifying items that are on closed access

Material that is on closed access can be identified through the Catalogue by checking the location of the item. Those items listed as being in the:

  • Rare Books
  • Locked Stack
  • External Store

are on closed access and will need to be retrieved for you.

Details of Archive collections held by the Library can be found on the Archive Catalogue or on the Special Collections webpages.  

Requesting theses

To make a request use the Catalogue to place a hold on the required item. Holds can be made at anytime, but items are retrieved at a set time and not on-demand. Please note:

  • You cannot place holds for more than 6 items at one time.
  • You will receive an email or printed notice to confirm that your item is ready to be collected.
  • Holders of day tickets and reference-only cards should go to the Service Desk on the Ground Floor of the David Wilson Library to place a hold.
  • Some theses are only available for consultation in the Special Collections (Rare Books) Reading Room.  These have the location 'Rare Books' on the Catalogue.  Please note that the retrieval and consultation times for Special Collections items apply to these theses.

Theses can only be consulted in the David Wilson Library and may not be removed from the building. Theses will be held for up to 48 hours and will be available for collection from the Express Zone as follows:

DayTime request received byTime item available from*
Monday - Friday 9.30am 10.15am
Monday - Friday 1.30pm 2.15pm
Monday - Friday 5.30pm 6.15pm
Saturday/Sunday 1.30pm 2.15pm

Special Collections: Rare Books

Items from the Special Collections may only be consulted in the Special Collections Reading Room in the Basement of the David Wilson Library. This is open by arrangement 9.00am to 5.00pm Monday to Friday. You will receive an email or printed notice to confirm that your book is ready for consultation in the Special Collections Reading Room. The item will be held in Special Collections for up to seven days.

Special Collection items have to be retrieved and are not available on-demand. Requests for rare books should be made in advance and items are usually available as follows:

DayTime request received byTime item available from*
Monday - Friday 8.45am
12.45pm
9.30am
1.30pm

* Some items are held in the External Store; for these items the following will apply:

DayTime request received byTime item available from
Monday - Thursday
Friday
4.00pm
4.00pm
2.15pm the next day
2.15pm the following Monday

Special Collections: Archives

Items from Archive collections should be requested in advance. You should submit requests by email to specialcollections@le.ac.uk or telephone (0116) 252 2056.

Items from catalogued collections stored in the David Wilson Library will be ready for consultation within two working days. Some catalogued archive material is held in the External Store, and longer retrieval times may apply. Retrieval times for uncatalogued collections vary. Please contact Special Collections for further information.

External Store items

Items from the External Store will usually be available for normal loan. You will receive an email or printed notice to confirm that your item is ready to be collected. The item will be held at the library for up to five days.

DayTime request received byTime item available from
Monday - Thursday 8.00am 2.15pm
Friday 8.00am 2.15pm the following Monday

Saturday - Sunday


2.15pm the following Monday

Further help and advice

Is available from:

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