Importing References: RefWorks

There are several ways of importing references into RefWorks:

Directly exporting references from an information resource into RefWorks

Works with the following University of Leicester resources:

Art Full Text

Conduct your search and tick the articles you wish to export. Click on 'Exporting/Citing'. Download records into 'RefWorks' Direct Export Tool' and click on Export.

Article1st, Ebooks, ECO, WorldCat Dissertations & WorldCat.

Conduct your search and tick the articles you wish to export. Click Export. Choose Marked Records from this search. Choose RefWorks and click on Export. Save the file. Go to Refworks - References - Import. Under import Filter/Data Source choose OCLC FirstSearch. Under Database choose the database you search e.g. WorldCat. Browse and find the file you just saved. Click on Import.

Check the records, as some will not import correctly.

AEI, ASSIA, British Periodicals Online, GeoRef, Guardian/Observer Archive, PILOTS, Social Services Abstracts & Sociological Abstracts (Proquest)

Perform your search and tick the records that you want to export.

Click Save - Choose RefWorks.

Click continue.

If you have a pop-up blocker enabled you will need to allow pop-ups.

RefWorks will open in a new window and the records will be imported.

Bibliography of British & Irish History (BBIH)

There is no direct export from BBIH to RefWorks – you need to download a file from BBIH and upload it to RefWorks.

In BBIH, do your search and mark (tick) the items to be exported in your results list.

Click on Export, select  .txt - Refworks Tagged Format, and click on Export again.

Save the file as a text file.

In RefWorks, click on References and Import.

In the Import References window, ensure that the fields are set as follows:-

Filter/Data Source = RefWorks Tagged Format, Database =  Tagged Format, and Encoding = UTF-8.

In the Select Text File field, click on Browse, select your text file, and click on Import.

Click on Last Imported Folder to view and check your imported references.

BEI, Business Source Premier, Criminal Justice Abstracts, EconLit, ERIC, PsycARTICLES, PsycINFO, Regional Business News, America: History & life, Historical Abstracts, race Relations Abstracts & IBBS(EBSCOhost)

Conduct your search and click the Add to Folder option next to each reference you wish to export. Click on the Folder option near the top of the screen. Select the items you want to export and Click on the Export Icon. Choose Direct Export to RefWorks, and click on Save.

Communication Institute for Online Scholarship (CIOS)

Search ComAbstracts. Add to folder useful items. In the folder check items. From the dropdown box, choose the option Download checked items in RIS format (for Procite, EndNote etc.). Submit. Save the document.


In RefWorks choose References – Import. Change Import Filter/Data Source to RIS Format. Change Database to RIS Format. Browse to your saved file, select it and Open. Import.

CiteULike

In the CiteULike click the references you want to export. Click Export and .ris format. Save the .ris file. In RefWorks choose References - Import. Set the Import Filter/Data Source to RIS Format and Database to RIS Format. Browse for the .ris file you saved and click on Import. Not all the reference information will import correctly, so you will need to edit the references.

Cochrane Library

You must export from each database of the Cochrane Library separately.

Select the references to export, and click Export Selected, or click Export All.  If you are not using a PC, change Export Type.  To export an abstract, change File Type to Citation and abstract.  Click Export Citation.  When prompted, save the .txt file.  In Legacy RefWorks choose References - Import.  Set Import Filter/Data Source to Cochrane Library and Database to the specific database within the Library.  Browse to the .txt file that you saved and click on Import. 

New RefWorks cannot determine the file type, so type in Cochrane Library, and choose the specific database.  If the file is from DARE, choose Wiley Interscience.  If it is from Trials, choose either Cochrane Central Register of Controlled Trials, or Controlled Clinical Trials Register.

If downloading a single Cochrane Systematic Review, click on Export citation for this article (in Old Article View) and follow above instructions.   If in New Article View, click Info, View/Save Citation, choose Plain Text, and click Citation and Abstract.  Follow instructions above to import.

Compendex & INSPEC (Engineering Village 2)

Conduct your search and tick the articles you wish to export. Click on Download. Choose RefWorks Direct Import and click on Download.

EndNote

EndNote v8 or higher:
Go into RefWorks and from the References menu select Import EndNote V8+ Database. Browse for and select your EndNote library (.enl). Note: Currently there is a 25 MB import limit on the size your EndNote library. Specify a folder to import your records into (optional). Click on Import at the bottom of the Import window. The progress in importing is measured by * for each reference imported. RefWorks will notify you when the import is complete. Your records should automatically appear in the Last Imported folder.

Expanded Academic ASAP

Perform your search and mark the references that you want. Click on 'Marked Items' then click on 'Citation Tools Icon'. Click on 'RefWorks' in 'Export to third Party software' and then click on 'Export'.

Google Scholar

Go to Google Scholar, click on the cog icon in the top right hand corner and choose Scholar Preferences. Scroll down to the bibliographic manager section. Under "show links to import into" choose RefWorks. Click on Save.

Conduct your search in Google Scholar. The results will now include a link called "Import to RefWorks". Click on this link.

RefWorks will open in a new window and the reference will be imported into the Edit Reference screen. Make any changes that are needed and save the reference.

House of Commons Parlimentary Papers

Perform your search and click on the title to view the full record. Click on 'Add to Marked List' in the top part of the screen (a 2nd window will open to confirm the record has been marked). When you have chosen all the records you want, click on 'Marked List' on the left-hand side of the screen. Choose 'Download', click on Directly Export to RefWorks.

JSTOR

Tick references of interest and click on 'Export this Citation', then click on 'RefWorks'. Make sure that pop-ups are allowed from the JSTOR site onto your computer. The record will then be transferred to your RefWorks account.

Library Search

Select the items you wish to export by clicking on the star next to the title. Click 'My Favourites' at the top of the screen. Tick the boxes next to the items you wish to export and click on the drop-down menu titled 'Select how to save'. Choose 'Push to RefWorks' and click Go.

The items will then be imported into RefWorks.

You may need to edit the references to ensure the correct information is in the correct fields.

LION

Conduct your search and tick the items you wish to Export. Click on Marked List at the top of the page. Go into the marked list for each area. Click on Download Citations. Click on Directly Export to RefWorks.

Medline & Journals@Ovid

Conduct your search and tick the articles you wish to export. Click on Export at the top of the title display. A new window will open, select Export to RefWorks from drop-down list, select required fields (usually Citation + Abstract) and then click on Export Citation(s).

Mendeley

In the Mendeley desktop application, Select References - File - Export and .ris format. Save the .ris file. In RefWorks choose References - Import. Set the Import Filter/Data Source to RIS Format and Database to RIS Format. Browse for the .ris file you saved and click on Import.

 

NHS databases

 

These are available only to those who are eligible for an NHS Athens username and password.

Select the references you wish to export, or select all on the page. The page length can be increased. Then save the selected references by clicking Add .. to Saved. Select and save one page at a time.  The maximum number of results that can be exported is 500.  

 

When you have saved all the references you wish to export, go to the top of the search history, where you will see a set "Saved results". Select that set, then click Export.

 

To export abstracts, choose medium format. To export MeSH headings and details of author affiliation, choose full.  Make sure the number of references to be exported is larger than the number in the set.  Then click Save file.  The default file name is very long and includes date and time information.

In New RefWorks, click the + sign and select Import references.

RefWorks should detect the file format as RIS.  Change the drop down box to NHS - National Library for Health.

In Legacy RefWorks, go to References and Import.

 

Change Import Filter/Data Source to RIS Format.  Change Database to NHS: National Library for Health.  Choose the folder into which you want the references to go.  Under Import Data from the Following Text File, browse to the file.  Click Import.

OpenGrey

You can only export one record at a time. Click the record title to display the full record. Select the text, starting at the Title heading.  Copy it.

In RefWorks, go to References > Import.  Select Endeavor Voyager as the Import Filter/Data Source and Antioch New England (WebVoyage)(Full Format) as the Database.  Then click the From Text option and paste the copied data, and click Import. (Thanks to RefWorks for this solution)

PubMed

Conduct your search and select the references that you want to keep.  Click Send To and select File. Change the Display format to MEDLINE. Create File. Save the file as a .txt document, or: Click Send To, and select

Then, in RefWorks: Go to References and Import. Change Import Filter/Data Source to NLM PubMed. Change Database to PubMed. Choose the folder into which you want the references to go. Under Import Data from the following Text File, Browse to the file. Click Import.

Social Care Online

You can only export from an Advanced Search.  To use Advanced Search you need to have a (free) account with SCIE.  You can register on the Advanced Search login screen.

Conduct your search and click Export Results.  You cannot export more than 500 results.  Select the references you want to export, or click Select All. Select RIS format.  Save the file when prompted.  Then, in RefWorks: Go to References and Import. Change Import Filter/Data Source to RIS Format. Change Database to Social Care Online. Browse and select your saved .ris file. Choose the folder into which you want the references to go. Click Import.

Scopus

Conduct your search and tick the articles you wish to export. Click on Export. Choose the default RefWorks Direct Export. In Scopus click on Export.

Web of Science

Complete your searches within WoS and tick the records that are of interest to you.  At the top of the page click on the Save to RefWorks. If a pop-up blocker appears, click on Allow.

Searching an information resource, saving a text file and importing the text file into RefWorks

For instructions on importing text files from specific resources login to RefWorks and use the Help file.

Use the drop-down Help menu and choose Help. Click on Building Your Database - Importing from a Text File - Exporting From a Data Service and scroll down to find the specific resource you are interested in.

Note: Outlook 2003 automatically removes line breaks from emails. This means that if you have emailed references to yourself from a database then they WILL NOT import correctly into RefWorks.

There are two ways of solving this problem:

  1. In an individual message you can click on the grey bar at the top of the message, that states "Extra line breaks in the message were removed", and it will give you an option to restore the line breaks.
  2. Permanently disable the default line break removal behaviour. In Outlook 2003 go to Tools > Options > Preferences tab > Email Options and uncheck the box to "Remove extra line breaks in plain text messages"

RefWorks provides filters for text files from hundreds of resources.

Instructions for some University of Leicester Resources

Zetoc

On Zetoc conduct your search. On the results page tick the articles you are interested in and click on the Download button at the top of the page.

On the download records page change Format to "Short Labels" and Download to "Just tagged records". Click on send file.  Save the text file.

Open RefWorks, go to References Import.  Change the Import Filter/Data Source to Mimas and Database to Zetoc.

Browse to the text file you just saved. Click on Import.

Searching an information resource from within RefWorks and copying references from that resource into RefWorks

  1. Go to the Search drop-down menu and choose Online Catalog or Database.
  2. Choose a database or library catalogue to search. (E.g. University of Leicester Library or PubMed).
  3. Conduct your search.
  4. Mark the references you wish to import and click on import. Click on OK.
  5. Close the import results and search results windows.

Please note that if you are using the University of Leicester Library search within RefWorks then you will only find books. You will not find journal articles and other resources that are found when using the Library Search box on the library webpage.

Importing reference from a Text or Word File

There is no way to import a text file or MS Word document directly into a RefWorks account. RefWorks is able to import bibliographic information when the bibliographic elements, e.g. author, title, publisher, journal title, etc, are tagged with identifiers that direct how the elements are parsed and placed into the RefWorks account.

We suggest searching for the references again and directly importing them.

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