As an academic you will want to photocopy or download material e.g. book chapters, journal articles, information or images from the web for teaching.

Copying and making digital copies for registered University of Leicester students, including distance learners, is covered by the Copyright Licensing Agency (CLA) Higher Education Photocopying and Scanning Licence.

The CLA licence covers the photocopying and scanning of most, but not all, UK publications, and a number of US and international publishers.

It allows:

multiple photocopies of limited extracts from copyright protected printed books, journals and magazines

Digital Copies of limited extracts from copyright protected printed books, journals and magazines

Details of excluded UK and US publishers, and included overseas countries, can be found at Copyright Licensing Agency website.

Please note: there are a number of requirements relating to this licence (see below) and due to these restrictions only designated people may place scanned material in a VLE.

Please see the section Copyright and Scanning under the CLA Licence for further information.

• Copies should be made from either an original of the book, journal or magazine owned by the University OR
• a copyright fee paid copy of a chapter/article AND
• these materials have to be placed on a University restricted, password operated site, Blackboard.
• Materials must only be made available to students registered on the relevant course of study, and only for the duration of the module/course.

For each digital copy there are specific obligations:

• to append a Copyright Notice
• to record and report bibliographic and course based details to CLA. This must be done by completing and returning one of the following documents to the Copyright Administrator

A digital copy can be distributed on a CD-ROM to students enrolled on the course of study for which it is prepared.

If a work is not covered by the CLA licence, permission to copy should be obtained. For help contact copyright@le.ac.uk

Film, sound recordings and off-air broadcasts are covered by another licence (see below).

What if I want to hand out photocopies to my students?

As long as the copying is within the CLA guidelines above you can provide students with a photocopy. The length of the limited extract you can copy is restricted to whichever is the greater of:

• Up to 5% or one chapter of a book
• Up to 5% or one article from a single issue of a journal
• Up to 5% or one paper of one set of conference proceedings
• Up to 5% of an anthology or one short story or one poem of not more than 10 pages
• up to 5% or one case of one report of judicial proceedings

This applies if you are using a photocopier, scanner or any other device.

	Newspaper articles from the UK nationals and a limited number of UK regional newspapers can be copied for teaching up to a maximum of 50 copies. For further information please see Copyright and University Licences.
	Students and the tutor can be provided with ONE copy only.

If a work is not covered by the CLA licence, permission to copy must be obtained if it is not out of copyright. For help contact copyright@le.ac.uk

What if I want to put a course pack together?

Please see the Copyright and Printed Course Packs or Copyright and Scanning under the CLA licence sections.

How can I use the electronic resources provided by the Library in my teaching?

Electronic books and journals and full-text materials are provided by the Library under licence from the publisher. Linking to theses resources is permissible, and in many cases parts of the resource can be incorporated into teaching material, but it must be appropriately acknowledged.

What if I want to use copied material in a lecture?

Scanned material can be used in a PowerPoint presentation for example, as long as it meets the CLA guidelines above, or you have the rights holder’s permission, or the material is out of copyright.

The CLA licence permits use of images from UK published books and journals (apart from those on the excluded list). Full acknowledgement must be given.

Can I place copied material on Blackboard?

The CLA licence allows for a digital copy of most UK published material to be put into a virtual learning environment. This includes images disembedded from the text.

Digital material scanned under the licence can only be added to a VLE by the Copyright Administrator or a 'Designated Person'. Please contact us for further information.

If a work is not covered by the CLA licence, permission to copy must be obtained if it is not out of copyright. For help contact copyright@le.ac.uk.

Can I send copied material out on a CD-ROM?

Yes, as long as it is only distributed to students enrolled on the course of study for which it is prepared.

What if I want to use film, sound recordings and off-air broadcasts in my teaching?

Commercial film, video or DVD can be shown to students for educational purposes at an educational establishment.

The University also pays for an ERA licence which allows you to use material that you have recorded off-air from most UK broadcasters. For details on specific broadcasters covered by this licence, please see Copyright and University Licences.

All copies of broadcasts must be labelled with the date of broadcast, title, and broadcast channel. Use TRILT to find this information and to retrospectively obtain material. Contact AVS Technical Support, phone ext 2919 to request an off-air recording. Email era@le.ac.uk for advice and assistance.

Use of ERA recorded material within Blackboard or the medical le is currently restricted to on-campus only.

The use of Open University programmes does not come under the ERA licence. It is subject to different restrictions and does bear a cost. View the information on  recording Open University programmes.

Can I use copied materials when setting an exam paper?

Yes. Copyright law permits the inclusion of any amount of copied material in a closed examination paper, as long as there is sufficient acknowledgement. The only exception is printed music.

How can I support visually impaired or disabled students?

You can make enlarged or reduced size copies of a complete book, magazine or journal article for use by the visually impaired, as long as the material is not already commercially available in the required format and the original copy has been bought by the University. Please contact the AccessAbility Centre for further help.

What if I want to use my own published material for teaching?

This will depend on the agreement you have signed with your publisher. It is not always the case that you can freely make multiple copies or a digital copy.

Is the teaching material I create covered by copyright?

Yes. Where the material has been created by an employee in the course of their employment, the employer is the first owner of copyright in the work unless there is an agreement to the contrary.

Further Information

Please contact us if you have any questions require help with this.