Access, Hours and Contacts
About Special Collections
Special Collections manages books, manuscripts and archives which are rare or unique. This material requires special storage conditions and cannot be kept on open shelves or made available for loan.
Material in Special Collections is available for students, staff and external researchers to access in the Special Collections Reading Room, in the basement of the David Wilson Library.
Only registered members of the Library may consult items within Special Collections. Reference only membership is available to members of the public free of charge.
Library staff are available to assist readers to access the materials they require and to deal with general enquiries. Staff are not available to carry out research on behalf of readers.
For information about who can use the Library see our Visitors and Joining the Library pages. A Valid Proof of ID and 2 passport-sized photographs are required to join. Visitors are advised to complete the Online Form before their first visit.
Items from Special Collections are available for consultation by appointment between 9am and 5pm, Monday to Friday. Readers are required to abide by the following rules governing the reading room:
- All coats, bags and umbrellas should be left outside of the reading room (lockers available).
- Pencils and laptops only may be used to take notes.
- Pens and highlighters are not permitted in the reading room.
- Food and drink may not be brought into the reading room.
- Digital photography is permitted, subject to the completion of a signed copyright declaration form.
Requesting rare books
Printed books from the Special Collections store are are requested by placing a Hold on the Library Catalogue. Holds are made available at the times noted on this information page.
You will need your Library Card and PIN or IT account username and password to place a Hold. Reference card holders can request items by contacting Special Collections or speaking to a member of Library staff.
Items from our archive collections are not available via the Library Catalogue and can be requested by contacting Special Collections. Items from catalogued collections stored in the David Wilson Library will be ready for consultation within two working days. Some catalogued archive material is held in the Library's External Store, and longer retrieval times may apply. Retrieval times for uncatalogued collections vary. Please contact Special Collections for further information.
Kirby & West Special Collections Reading Room
- Monday-Friday - 9.00 am - 5.00 pm
- Saturday & Sunday - Closed
A copying service is available. Copies are supplied for non-commercial research and private study only. Other restrictions may apply to the copying of copyright material. On occasion, it may not be possible to supply copies if copying risks damaging an item.
|Standard Charges||UoL member (max 10 copies per request)||Remote orders|
|Self-service digital photography||No charge||No charge||N/A|
|Photocopying Black and White||50p A4 & A3||9p A4; 15p A3||
Standard charges apply. £5 minimum charge + postage.
|Photocopying Colour||60p A4 & A3||40p A4 & A3|
|Scanning (up to A3||£1 (jpeg, 200dpi)||50p (jpeg, 200dpi)|
How to find us
The Special Collections Reading Room is located in the Basement of the David Wilson Library, located on the main University campus. Visit the University's Main Campus map page for directions and to locate the David Wilson Library. A map of car parking locations (pdf) is also available to download.
- Tel: (+44) 0116 252 2056
- Email: firstname.lastname@example.org
Digital Humanities and Special Collections Manager - Simon Dixon
- Tel: (+44) 0116 294 4871
- Email: email@example.com
University Archivist - Caroline Sampson
- Tel: (+44)0116 252 2441
- Email: firstname.lastname@example.org