Submitting publications

1-2-1 training in your office on depositing publications via IRIS system to LRA is now available. Contact us to arrange a time.

The Library will do nearly all the work of archiving your publications on LRA. While the version that we can make live varies between publishers, you should normally provide us with your finally submitted version rather than the publisher's PDF.

Archiving published work has copyright implications but the Library will check this. We will only archive items where the associated rights allow. We will also check the file format, converting it if we feel that will help us preserve the work and make it available.

The author's final version refers to the peer-reviewed and corrected version of a publication you sent to the publisher. We cannot usually archive a publisher's PDF version, although there are some exceptions.

How to submit a publication to LRA

A guide to the service is available, but put simply the procedure is:

  1. Log onto the IRIS system with your University ID.
  2. In your publications list click on the full text tab for the publication you wish to submit.
  3. Upload the file and grant the license.  We will contact you once the item is live on LRA.
  4. If you have comments or questions please contact us.

You might like to learn more about the developments in the scholarly publishing arena behind the open access initiative.

All Departments have a specially trained IRIS Administrator who can help with LRA deposits and all related IRIS activities.

Institutional and funding mandates

As per the University research publications policy, all scholarly authors are required to deposit all their research publications and outputs in the LRA, over and above any funder requirements. However, if a publisher or other rights holder will not allow us to archive the work in the LRA, then we will not archive it and simply make a bibliographic metadata only entry. We will always link, wherever possible, to the published version of a work on the internet.

By simply supplying an appropriate version each of your publications for deposit you will have complied the University's requirements. However, you should also consider what your research funder requires.

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Contact us

Grant, Rob & Tom, LRA Administration Team (academic submissions) (ethesis submissions)
Tel: +44(0)116 252 2310 (extn: 2310)

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